Job Applicant Privacy Policy Notice
G3 Enterprises Job Applicant Privacy Policy
OVERVIEW
G3 Enterprises, Inc. (“G3,” “we,” “our” or “us” or the “Company”) respects individual privacy and takes the privacy of your Personal Information very seriously. G3 collects, processes and discloses your Personal Information in connection with your application for a working relationship with us in a manner consistent with the laws of the states and countries in which we do business. G3 uses your Personal Information in a manner that is consistent with the uses described in this Privacy Policy (the “Policy”), which covers the treatment of the Personal Information we receive or maintain about you. This Policy applies to the Personal Information we receive or maintain regarding all current and former job applicants and potential candidates for employment. It does not apply to our employees, contractors, suppliers, distributors, trade contracts, or customers, or other personal data that G3 collects for other purposes. As used in this Policy, “personal data” means information that identifies job applicants and potential candidates for employment with us, either submitted as part of the online application or through alternative channels (e.g., via professional recruiting firms).
YOUR CONSENT
By providing us with your personal data, you acknowledge that you have read and understood this Policy and agree to the collection, use, and disclosure of your personal data as described herein. You also agree that we may communicate with you via email, telephone, or other means regarding our website, your use of it, and your interest in employment with us. If you no longer want us to use your contact information to communicate with you for recruitment purposes, let us know by contacting us through your account via our site or by following the instructions in various communications that we may send you.
INFORMATION COLLECTION AND USE
We collect personal information directly from you when you apply for a position or otherwise engage with us through our website, including your name, address, contact information, education and skills, and employment history. We may also collect personal information about you from third parties, such as professional recruiting firms, your references, prior employers, employees with whom you have interviewed, and employment background check providers, to the extent permitted by applicable law. We use your personal information for legitimate human resources and business management reasons, including: identifying and evaluating candidates for potential employment, as well as for future roles that may become available; recordkeeping in relation to recruiting and hiring; ensuring compliance with legal requirements, including diversity and inclusion requirements and practices; protecting our legal rights to the extent authorized or permitted by law; or emergency situations where the health or safety of one or more individuals may be endangered. We may also analyze your personal information or aggregated/ pseudonymized data to improve our recruitment and hiring process. We will not collect or use personal information for any purpose other than that indicated in this Policy.
DISCLOSURE OF INFORMATION
Your personal information may be accessed by our recruiters and interviewers. Individuals performing administrative functions and IT personnel may also have a limited access to your personal information to perform their jobs. We also share your personal information with other third-party service providers that may assist us in recruiting talent, administering and evaluating pre-employment screening, and improving our recruiting practices. We maintain processes designed to ensure that any processing of personal information by third-party service providers is consistent with this Policy and protects the confidentiality, availability, and integrity of your personal information. We will disclose your personal information to governmental authorities, or other third-parties, when required by law. In addition, we may disclose or transfer your personal information in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.
The recipients of these disclosures of your personal information may be located in other jurisdictions that might not provide a level of protection equivalent to the laws in your jurisdiction. By submitting personal information to us, you consent to the transfer of such personal information outside your jurisdiction.
DATA RETENTION
If you accept an offer of employment by us, any relevant personal information collected during your pre-employment period will become part of your personnel records and will be retained in accordance with law and the terms of your employment. If we do not employ you, we may nevertheless continue to retain and use your personal information for a period of time for system administration purposes, to consider you for potential future roles, and to perform research. Thereafter, we retain a minimum amount of your personal information to record your recruiting activity with us.
SECURITY MEASURES & DATA PROTECTION
We take appropriate technical and organizational security measures to protect personal information from loss, misuse, unauthorized access, disclosure, or alteration. Please keep in mind, however, that there is no such thing as perfect security, and no Internet transmission is ever completely secure or error-free. Moreover, you are responsible for maintaining the confidentiality of any username and password you use, if applicable.
CONTACT US
If you have questions related to this Policy or our information practices, please contact us at: Phone: 1-800-321-8747 Email: apply@g3enterprises.com
CALIFORNIA PRIVACY NOTICE FOR CALIFORNIA APPLICANTS
As a supplement to the information provided above, G3 provides this California Applicant Privacy Notice (“Notice”) to explain what Personal Information we collect about California applicants, why we collect it, how we use and share it, and the rights you have relating to your Personal Information under the California Consumer Privacy Act, as modified by the California Privacy Rights Act of 2020 (the “CCPA”). As used in this Notice, the term “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you. Personal Information does not include information that is publicly available, deidentified, or aggregated.
I. How and Why We Collect Your Personal Information
Within the past 12 months, we collected Personal Information about job applicants as follows:
Category of Personal Information
Identifiers including real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, account name
Categories of Sources from which Collected
Directly from you Automatically when you use our website From service providers that help us to run our business From third parties
Purposes for Collection/Use
To open and maintain your application records To assess your eligibility for employment To communicate with you regarding your application To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us
Personal Information described in Cal. Civ. Code § 1798.80(e), including your name, signature, address, telephone number, education, employment, and employment history
Directly from you From service providers that help us to run our business From third parties
To open and maintain your application records To assess your eligibility for employment To communicate with you regarding your application To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us
Characteristics of protected classifications under California or federal law, including, race, ancestry, ethnic origin, sex, gender, gender identity, military or veteran status, disability
Audio, electronic, visual, thermal, olfactory, or similar information, including closed-circuit images, photographs and video of you, and audio recordings as may relate to your application
Professional or employment-related information, including: Skills, qualifications, work experience, references, recommendations, and other information included in a resume, CV, application form, or cover letter; Answers to behavioral or other screening questions in an application or interview; Writing samples, design portfolios, and other documents shared with us during the application process; Information relating to professional licenses, training, disciplinary actions, and membership in professional organizations; Information relating to membership in civic organizations
Directly from you From service providers that help us to run our business From third parties
Directly from you Automatically while you are on Company property
Directly from you From service providers that help us to run our business From third parties
To comply with applicable laws and regulations To manage our diversity and inclusion programs
To manage the security of our premises and systems To carry out video interviews
To open and maintain your application records To assess your eligibility for employment To comply with applicable laws and regulations To detect and prevent fraud against you and/or us
Among the information we collect about applicants are the following categories of Sensitive Personal Information:
Category of Sensitive Personal Information
Account log-in, in combination with any required security or access code, password, or credentials allowing access to an account
Personal Information that reveals a consumer’s racial or ethnic origin
Categories of Sources from which Collected
Directly from you
Directly from you From service providers that help us to run our business From third parties
Purposes for Collection / Use
To open and maintain your application records To manage the security of our premises and systems To detect and prevent fraud against you and/or us
To comply with applicable laws and regulations To manage our diversity and inclusion programs
We do not use or disclose Sensitive Personal Information for purposes to which the right to limit use and disclosure applies under the CCPA.
Among the information we collect about applicants are the following categories of Sensitive Personal Information:
Category of Sensitive Personal Information
Account log-in, in combination with any required security or access code, password, or credentials allowing access to an account
Personal Information that reveals a consumer’s racial or ethnic origin
Categories of Sources from which Collected
Directly from you
Directly from you From service providers that help us to run our business From third parties
Purposes for Collection / Use
To open and maintain your application records To manage the security of our premises and systems To detect and prevent fraud against you and/or us
To comply with applicable laws and regulations To manage our diversity and inclusion programs
We do not use or disclose Sensitive Personal Information for purposes to which the right to limit use and disclosure applies under the CCPA.
II. How Long We Keep Your Personal Information
We keep the categories of Personal Information described above for as long as necessary or permitted for the purposes described in this Notice or otherwise authorized by law. This generally means holding the information for as long as one of the following apply:
Your Personal Information is reasonably necessary to manage our operations, to manage your relationship with us, or to satisfy another purpose for which we collected the information;
- Your Personal Information is reasonably necessary to carry out a disclosed purpose that is reasonably compatible with the context in which the Personal Information was collected;
- The Personal Information is reasonably necessary to protect or defend our rights or property (which will generally relate to applicable laws that limit actions in a particular case); or
- We are otherwise required or permitted to keep your information by applicable laws or regulations.
Where information is used for more than one purpose, we will retain it until the purpose with the latest period expires. For more information about our retention policies, please contact us using the contact details below.
III. Disclosures of California Applicant Personal Information
Within the preceding 12 months, we have not sold or shared for cross-context behavioral advertising the personal information of California residents that we collect in relation to applications for employment at G3. We do not have actual knowledge that we sell or share the Personal Information of consumers under 16 years of age.
The chart below shows the categories of Personal Information we have disclosed to our service providers and contractors for a business or commercial purpose during the last 12 months.
Category of Personal Information
Personal Information
Identifiers
Personal Information described in Cal. Civ. Code § 1798.80(e)
Characteristics of protected classifications
Internet or other electronic network activity information
Audio, electronic, visual, thermal, olfactory, or similar information
Professional or employment-related information
Categories of Recipients
Service providers that help us to run our business
Governmental authorities
Service providers that help us to run our business Governmental authorities
Service providers that help us to run our business
Governmental authorities
Service providers that help us to run our business
Service providers that help us to run our business
Service providers that help us to run our business
Governmental authorities
Service providers that help us to run our business
Purposes for Disclosure
To open and maintain your application records To assess your eligibility for employment To communicate with you regarding your application To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us
To open and maintain your application records
To assess your eligibility for employment To communicate with you regarding your application To comply with applicable laws and regulations To manage the security of our premises and systems To detect and prevent fraud against you and/or us
To comply with applicable laws and regulations
To facilitate your use of our website
To provide you with tailored recommendations, and updates
To improve our website, set default options, and provide you with a better application experience
To protect the security of our website
To detect and prevent fraud against you and/or us
To manage the security of our premises and systems
To open and maintain your application records
To assess your eligibility for employment
To comply with applicable laws and regulations
To assess your eligibility for employment
To manage the security of our premises and systems
To detect and prevent fraud against you and/or us
Sensitive Personal Information
Account log-in, in combination with any required security or access code, password, or credentials allowing access to an account
Personal Information that reveals a consumer’s racial or ethnic origin
Service providers that help us to run our business
Service providers that help us to run our business
Governmental authorities
Directly from you From service providers that help us to run our business From third parties
To protect the security of our website
To detect and prevent fraud against you and/or us
To comply with applicable laws and regulations
To manage our diversity and inclusion programs
We do not use or disclose Sensitive Personal Information for purposes to which the right to limit use and disclosure applies under the CCPA.
IV. Submitting Requests Relating to Your Personal Information
If you are a resident of California, you have the right to submit certain requests relating to your Personal Information as described below. To exercise any of these rights, please submit a request via email at apply@g3enterprises.com or call us at 1-800-321-8747. Please note that, if you submit a request to know, request to delete or request to correct, you will be asked to provide Personal Information that we will match against our records to verify your identity. You may designate an authorized agent to make a request on your behalf; however, you will still need to verify your identity directly with us before your request can be processed. An authorized agent may submit a request on your behalf using the webform or toll-free number listed above.
Right to Know. You have the right to know what Personal Information we have collected about you, which includes:
(1) The categories of Personal Information we have collected about you, including
a. The categories of sources from which the Personal Information was collected
b. Our business or commercial purposes for collecting or disclosing Personal Information
c. The categories of recipients to which we disclose Personal Information
d. The categories of Personal Information that we sold, and for each category identified, the categories of third parties to which we sold that particular category of Personal Information
e. The categories of Personal Information that we disclosed for a business purpose, and for each category identified, the categories
(2) The specific pieces of Personal Information we have collected about you
Right to Delete Your Personal Information. You have the right to request that we delete Personal Information we collected from you, subject to certain exceptions.
Right to Correct Inaccurate Information. If you believe that Personal Information we maintain about you is inaccurate, you have the right to request that we correct that information.
Rights Related to Automated Decision-Making. You have the right to opt out of automated decisionmaking, including profiling, that we use to evaluate certain personal aspects relating to your performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
Right to Non-Discrimination for the Exercise of Your Privacy Rights. If you choose to exercise any of your privacy rights under the CCPA, you also have the right not to receive discriminatory treatment by us, including retaliation against you as an employee, job applicant, or independent contractor.
Last Updated: January 1, 2023